Topic 1 How organizing and planning makes teamwork more efficient
Planning makes your work more efficient and helps you prioritize your tasks to achieve your target.
Organizing is a way to arrange this prioritization in an easier way.
So, planning and organizing are two different skills that are powerful when we combine them.
Think about something that you had to do, but you didn’t know where to start from. The moment that you realize how and where to start from in order for you to achieve your task is that moment when you start planning and organizing your stuff.
Thus, first you need to set a goal and then start to figure it out how to achieve it! On the next slides you can find out some helpful guidelines on how to do that.
S.M.A.R.T.
Specific - Measurable - Achievable - Realistic - Time-based
Goals is an acronym that stands for achieving success by planning. By using this framework when you are planning and organizing in the workplace it can save you a lot of time and it can also help you achieve your goals efficiently and effectively. To clarify Specific, you need to answer the questions what, why, who, where and which. For Measurable, how much and how many. For Achievable, how can I accomplish this goal? For Realistic, is the goal within reach? Lastly, for Time-based try to answer the question when.
Below you can find an example that is given by indeed.com:
“I will obtain a job as a high school math teacher within three months after graduating with my Bachelor of Science in Education.”
Specific
The goal of becoming a high school math teacher is well-defined
Measurable
Success can be measured by the number of applications, interviews and job offers.
Achievable
The goal setter will have the appropriate degree for the job.
Realistic
The goal setter is planning to get a job in the education industry after getting an education degree.
Time-based
The goal setter has set a deadline to achieve their objective within the three months following graduation.
In order for a company to develop strategic planning, the SWOT analysis framework is used to evaluate that. The acronym stands for:
Strengths - Weaknesses - Opportunities and Threats
Strengths and Weaknesses tend to be Internal characteristics such as location, price and brand awareness, while Opportunities and Threats are External, for example supply chain problems.
- The first step is to define the subject that you want to analyze.
- The second step is to draw the specific framework as you can see in the picture below.
- After that, try to work on each square and define each one as explained in the previous paragraph.
- The last step is to sum up your conclusions.